MCA Forms & Policies Edit page

New Resident Information Form: This document is completed by new property owners or renters so that Meadowcrest has adequate information about its residents to conduct normal business.

Annual Key Card Verification Process: This document describes how key card access expires annually and the process that residents use to re-activate their key cards.

Golf Cart Guidelines:  This document is the recommended guidelines for golf cart usage in the Meadowcrest Community on the following roads: MacVicar Road, Meadowcrest Blvd, and Meeting Tree Blvd.

Clubhouse and Island Related:

• Meadowcrest Clubhouse & Pools Access Policy: A policy that explains how electronic access to the Clubhouse is managed

• Clubhouse Reservations

  • Clubhouse Reservation Form for Village POAs
  • Clubhouse Reservation Form for Village Committees
  • Clubhouse Reservation Form for Organized Activities
  • Clubhouse Reservation Form for Private Parties & Policies: This document is a package of all policies and forms needed to request and attain a reservation for a private party for the clubhouse.

• Pool Rules:  Swimming pools Rules.
  

• Policy for Island Use: This policy describes the restriction for renting the island.
  

• Policy on Private Parties using MCA Facilities: This policy is in effect when renting any of the MCA facilities (clubhouse, island, swimming pool) for private parties

• Clubhouse Checkout Checklist: Here is a checklist that is used by MCA staff to determine if there are any deficiencies in the clubhouse after an event has occurred

• Clubhouse Pool Table Policy: This policy is in effect for the use of the clubhouse pool table

• Borrower's Agreement: Any resident may borrow items such as folding tables, folding chairs, large coffee urns, etc. from the clubhouse with prior approval from the MCA Manager.  Complete this form and turn it into the MCA Office for approval.

MCA Office Conference Room Scheduling Request

Use this form if your MCA or village POA sanctioned group is requesting use of the conference room located at the MCA Office.

Volunteer Paver Brick Recognition Program

Meadowcrest offers a way to honor those volunteers who have contributed significantly to making Meadowcrest a great place to live through its brick paver volunteer recognition program.  Paver bricks are placed at various locations in Meadowcrest Park for all to see.

• Volunteer Paver Brick Policy & Procedure (Updated on 2-3-2020)

• Volunteer Paver Brick Nomination Form

Policy Regarding Advertising and Event Sponsorship

Use this policy describes appropriate ways to advertise and sponsor events within the Meadowcrest Community.

Key Assignment Agreement & Policy

Some individuals in MCA or others contracted by MCA are provided keys either on a temporary or long-term basis to enter locked areas.  This policy and procedure is used when such keys are assigned to any individual.

Request Changes to MCA Owned Landscape Policy

Use this policy whenever any resident wishes to have any landscape element that is owned by MCA to be altered in a significant way.

MCA Operating Budget Request

Any sanctioned sub-group of MCA (such as a committee or club) may request to have MCA funds set aside for a budget year to be used for expenditures.  Use this form to make a request.  Submitting a request does not guarantee that the funds will be approved for the budget.

Contingency Fund Policy & Procedure

The Contingency Fund provides financial funds in case of emergency need such as unplanned major repair or replacement when invested funds are not available. Built into this fund is protection for MCA common properties and the 9 Member Associations for any losses to real property solely due to a natural disaster such as sinkholes, earthquakes, and hurricanes where such losses are not covered by insurance.